Inn at the Park Hotel - Terms and Conditions
The following conditions will be incorporated into your contract and you should therefore read them carefully. If you have any query's you should contact our customer care team. By booking with The Inn at the Park Hotel you confirm that you understand and agree to be bound by these Terms & Conditions.
YOUR CONTRACT
Inn at the Park Hotel arranges accommodation featured on our website. Your contract is with us and is subject to the booking terms and conditions of contract.
1. BOOKING PROCEDURE
Please contact the hotel via telephone to arrange a booking you may need to provide us with your credit card details which will act as a guarantee to secure the booking. The person who completes booking must be over 18 years of age and is responsible for ensuring full payment with the hotel. They are also responsible for keeping other members of his/her party informed as to the booking details.
We do not accept liability for any errors not notified to us within 72 hours of the date of booking and it may not be possible to make corrections at a later stage. Your contract with us and all matters arising out of it are governed by the laws of Scotland and are subject to the exclusive jurisdiction of the Scottish Court.
2. PAYMENT
Inn at the Park Hotel keeps credit card details as a guarantee of reservation only.
Currency conversions will depend on current rate of exchange of your credit card company at the time of booking.
3. BOOKING CONFIRMATION
Inn at the Park Hotel requires booking confirmation from our clients by fax or email. The confirmation must clearly state the rate quoted and additional charges incurred at the hotel will be at your expense. Cancellation of a booking will immediately invalidate the confirmation.
4. PAYMENT SECURITY
It is important for you to know that whenever you provide us with personal details or credit card information, it is secure. Do not send your Credit card details via email, as this is not secure. Please telephone us directly to provide this information.
5. CHANGES BY YOU
If you wish to change your booking after it has been confirmed e.g. guest names, date changes, please call us to arrange this. We will try to assist but cannot guarantee to meet such requests. Cancellation charges may apply. Reimbursement for unused accommodation cannot be made unless you have cancelled within 24 hours or in exceptional circumstances when hotel stay has been curtailed due to emergency. In these cases Inn at the Park Hotel may require additional documentation (such as medical certificates) prior to considering individual cases. The cost of any exchange rate differences resulting from your booking changes, will be the responsibility of the booker. Any claim must be presented to Inn at the Park Hotel in writing within 30 days of check-out.
6. CANCELLATION BY YOU
You may cancel your booking in accordance with the hotel's cancellation policy. Please call the hotel directly to arrange a cancellation. Some cancellations or changes made outwith the cancellation policy will be subject to a charge equivalent to the cost of the first night of accommodation. Any claim must be presented to the Inn at the Park Hotel in writing within 30 days of check-out. Please note that certain special hotel rates are non-changeable and non-refundable once the booking has been confirmed.
7. CHANGES OR CANCELLATION BY US
We reserve the right to make changes or cancellations after the booking at any time, although we will endeavour not to make a major change or cancel the booking within 72 hours of the arrival date, except by reason of force majeure (see clause 8 below). If we have to make a major change to your arrangements after booking we will offer you the option of accepting the change or cancelling the booking and receiving a full refund of any monies paid to us. We do not accept responsibility for any expenses or costs you may incur as a result of any change.
8. FORCE MAJEURE
We do not accept liability or pay compensation for any loss, damage or expense where the performance or prompt performance of our obligations is prevented or affected by reason of force majeure. Force Majeure means any event which we or the supplier of the service could not, even with all due care, foresee or avoid such as war or threat of war, riots, civil strife, terrorist activity, industrial action, natural or nuclear disaster, fire, adverse weather conditions, closure of airports or ports, technical problems with transport, governmental action and all other similar events.
9. OUR LIABILITY TO YOU
(1) The published descriptions of hotels are given in good faith. The Inn at the Park Hotel does not accept responsibility for errors or omissions. Sometimes hoteliers may suddenly withdraw a facility temporarily or otherwise. This is beyond our control and we are unable to accept liability.
(2) We accept responsibility for the proven acts and/or omissions of our employees, agents, suppliers and sub-contractors providing they were at the time carrying out work in the course of their employment or contract. We also accept responsibility if the services that we are contractually obliged to provide prove deficient or not of a reasonable standard.
(3) If the hotelier is able to exclude or limit liability by virtue of any International Convention, we will claim the benefit of that exclusion or limitation which is incorporated into your contract with us. Copies of the hotel's conditions can be obtained from us on request.
(4) Please note that the maximum amount we may have to pay you for any and all claims or parts of claims which do not involve personal injury, illness or death is limited to the price (excluding administration and cancellation fees) paid by or on behalf of the person(s) affected in total.
(5) It is a condition of your contract that all claims are notified in accordance with clause 15 below. Where any payment is made to you, you will assign to ourselves or our insurers or the relevant supplier(s) or their insurers any rights you may have to pursue any third party for recovery of such payment. You must also provide all assistance reasonably required in connection with such recovery.
10. NON-ARRIVAL AT THE HOTEL
In case of late check-in at the hotel, your credit card details, given at time of booking, will guarantee your room in case of late arrival. However, if you are due to arrive after 6.00 pm, it is advisable to contact the hotel directly beforehand to advise of this. Should you fail to arrive at the hotel on the arrival date the entire booking will be cancelled. The room will not be available on any subsequent nights of the booking and you will be charged the cost of the whole booking. Reimbursement for unused accommodation cannot be made without written agreement from the hotel.
11. MEDICAL PROBLEMS
If you have any medical problems or disability which may affect your stay you must advise us before booking giving full details to our Hotel Manager. Your booking may be declined or cancelled in your best interests if your hotelier or we feel unable to properly accommodate your particular needs.
12. ROOM PREFERENCES AND TYPES
Please pay special attention to the room description at the time of booking. We do not have any control over special requests, however, any special requests made at the time of booking will be passed to the hotel with your booking details.
IInn at the Park Hotel is unable to guarantee that all your requests will be met.
It is the responsibility of the person making the booking to ensure that the room(s) booked will be suitable for their party size. United Kingdom twin rooms can only accommodate a maximum of 2 people. Please check during the booking process for any additional supplements (i.e., single occupancy of twin room or 3rd adult sharing twin room.
Hotels have different child policies and it is the responsibility of the person making the booking to check directly with the hotel for information such as the maximum child age and what discounts apply, if any.
13. COMPLAINTS
In the unlikely event that you are disappointed with your hotel accommodation, you should contact the hotel who will try to solve the problem. The contractual obligation lies with the hotel in this instance. If after that you still feel that the problem has not been resolved to your reasonable satisfaction you should within 7 days of returning from the hotel put your comments in writing to our hotel manager.
14. LAW
Any issues arising out of these booking conditions shall be deemed to come into existence in Scotland and be subject to law and the exclusive jurisdiction of the English Courts.
15. PERSONAL PRIVACY
Your privacy is important to us and we make every effort to ensure that your privacy is respected at all times.